dailyplanit Daily PlanIt Work Skills-Meetings

Recipe for Effective Meetings
Ingredients:

  • Begin on time
  • Follow agenda
  • Clearly understood purpose
  • Full participation
  • Good communication
  • Consensus decisions
  • Practice group problem-solving techniques
  • Conclude with summary
  • Periodic evaluation of goals & achievements
Participant responsibilities:
1. Prepare-review agenda & any background information.
Conduct additional research if needed and organize pertinent facts.
2. Actively participate-understand your role and commitment to
the group goals. Share opinions and suggestions constructively.
Contribute ideas, supporting them with facts and examples and
speaking clearly and concisely.
3. Listen-focus attention on all comments and weigh decisions
with logical thought.

Additional Leader responsibilities:
1. Prepare-provide agendas and additional necessary information.
Check meeting room arrangements.
2. Plan some fun: special food, prizes, new locations, interesting
speakers.
3. Guide discussion:  Begin by asking for changes and additions.
Keep focus on following the agenda. Solicit input from all participants.
4. Praise-Recognize achievements with thanks.
5. Conclude-Review decisions and actions to be taken. Request
ideas for future agenda items.

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